Moving Quote Template: Free Example + Pricing Tips
A clear moving quote wins the booking. Crew × hours, materials, and extras as separate lines so clients trust the total. Copy the example below or generate your own.
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What every mover quote must include
- Crew size + hourly rate with a stated minimum
- Packing materials as a separate line (boxes, tape, wrap)
- Stair carry, elevator wait, and long-carry fees called out
- Deposit amount and cancellation window
- Overtime rate disclosed up front, billed in 15-min increments
Movers quote example
| Line item | Detail | Amount |
|---|---|---|
| 2-mover crew | 4-hour minimum @ $140/hr | $560.00 |
| Packing materials | Boxes, tape, bubble wrap | $95.00 |
| Furniture disassembly | 3 beds + dining table | $75.00 |
| Stair carry fee | 2nd-floor origin, no elevator | $60.00 |
| Fuel / truck fee | Local move — included | $0.00 |
| Subtotal | $790.00 | |
| Sales tax | $65.18 | |
| Total | $855.18 | |
Pricing tips for movers
Always state the minimum
A 4-hour minimum protects you on small jobs that still consume the crew's morning. Put it in bold on the quote.
Separate the surcharges
Stairs, elevators, long carries, heavy items — list each as its own line. Clients accept fair fees they see coming.
Disclose overtime up front
If the move runs long, charge a known rate, not a renegotiation. Increases trust and reduces disputes on completion.
Require a deposit
Deposits filter tire-kickers. 25–50% reserves the crew and covers your loss if the client cancels day-of.
FAQ
How do moving companies price local moves?
Most local movers quote crew size × hours with a minimum (typically 2–4 hours). Add separate lines for packing materials, stair fees, long carries, and overtime.
Should I charge a deposit on a moving quote?
Yes — a 25–50% deposit reserves the crew and protects against same-day cancellations. State the cancellation window (usually 48 hours) directly on the quote.
How do I quote a long-distance move?
Switch from hourly to weight-based or volume-based pricing. Add a per-mile fuel surcharge, packing/unpacking labor, and clearly state insurance valuation tiers.
What's a fair overtime rate for movers?
1.0× to 1.25× your standard hourly rate, billed in 15-minute increments after the minimum. Show this on the quote so it's never a surprise.
Stop losing jobs to slow quotes
Movers who send a polished quote within an hour book significantly more work.
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